Preconstruction conference agenda

Project information

Attendees

Project name:

Present

Project number:

[Name, Company, Role] [Name, Company, Role]

Meeting date:

Meeting time:

Location:

Minutes prepared by [Name, Date]:

1. Contract and scope boundaries

Work included in each party's contract Areas where scope boundaries may create confusion Process for handling borderline items

2. Roles, responsibilities, and decision authority

3. Communication protocols

•RFIs go through GC to architect Change orders require written documentation before work proceeds Safety issues reported immediately to superintendent and safety manager Weekly progress meetings: Day Time

4. Schedule baseline and critical milestones

Substantial completion date:
Critical path items:
Key milestone dates:
Long-lead items requiring early submittal:

5. Safety requirements

OSHA requirements applicable to project:
Site-specific hazards identified:
Required safety training:
PPE requirements:
Safety reporting structure:
Site access and security requirements:

6. Quality standards and inspection procedures

Quality standards reference: Required inspections and frequency: Failed inspection protocol: Mockup requirements:

7. Submittal and RFI processes

Submittal schedule and deadlines:
Review timeframes:
RFI submission process:
Work proceeds only after written approval:

8. Payment schedules and change order procedures

Payment application schedule: Monthly on day Review period: days Retainage: Change order approval authority: No work without signed change order

9. Site logistics

Site access points and hours: Material delivery hours and locations: Storage locations by trade: Parking arrangements: Site restrictions: Cleanup responsibilities:

Action items:

9. Next meeting

Date: Time: Location:

Review and approval

Submit corrections within three business days to [contact name and email].